📅 Meeting AI
| Tool | বৈশিষ্ট্য |
|---|
| Otter.ai | Live transcribe, summary |
| Fireflies | Multi-platform, CRM integration |
| Granola | Personal note enhancement |
| Read.ai | Meeting effectiveness insight |
| Zoom AI Companion | Native Zoom |
| Google Meet Gemini | Native Meet |
📝 Meeting Note Prompt
"From this meeting transcript, generate:
1. TLDR (3 sentence)
2. Key decisions (bullet list)
3. Action items (person — action — deadline)
4. Questions raised but unanswered
5. Disagreements/tension points
6. Follow-up topic for next meeting
Don't include chitchat, verbatim quote, or filler."
✉️ Email Management
Inbox Triage
"Categorize these emails:
[paste subject + sender]
Categories:
- Urgent (reply within 2h)
- Important (reply today)
- FYI (read later)
- Newsletter (batch digest)
- Spam/promotional
Output: table + suggested action"
Quick Reply
"Draft 3 reply variants (short/medium/detailed) to:
[email]
Match original tone. Include:
- Acknowledge key points
- Clear answer/decision
- Next step if applicable"
Follow-up
"Draft a gentle follow-up for email sent 5 days ago
with no reply. Assume they're busy, not ignoring.
Add value (new info, resource). Soft CTA."
📋 Task Extraction
"From this text (meeting note/email/doc), extract
all action items:
Format:
| Task | Owner | Deadline | Priority | Blocker |
Identify implicit owner from context.
If deadline not specified, suggest based on urgency."
📆 Calendar Management
"Given my calendar [paste] + these goals [list]:
1. Identify conflicts, overlaps
2. Suggest rescheduling
3. Protect deep work block (2h minimum)
4. Batch similar meetings
5. Add buffer between back-to-back
6. Flag meetings that could be emails"
🎯 Daily Planning
"Help me plan today:
Must-do:
- [list]
Nice-to-have:
- [list]
Energy: currently [high/medium/low]
Available hours: [X]
Generate:
- Time-blocked schedule
- Prioritization reasoning
- 2 items to defer
- 1 item to delegate
- End-of-day success criteria"
📚 Weekly Review
"Weekly review assistant:
Input:
- Completed: [list]
- Not completed: [list + why]
- Unexpected: [list]
Output:
- Wins (celebrate!)
- Lessons learned
- Roadblock pattern
- Next week's 3 priority
- Habit adjustment suggestion"
🔁 Automation Integration
- Zapier AI — natural language trigger
- Make (Integromat) — visual workflow
- n8n — self-hosted, AI node
- Pipedream — code + AI
- IFTTT — simple automation
🤖 Common Automation
- Meeting recording → transcribe → summary → Slack post
- New email → AI categorize → route to folder
- Form submission → AI extract → CRM update
- RSS feed → AI summarize → digest email
- Receipt email → extract amount → spreadsheet
- Customer feedback → sentiment → dashboard
📱 Personal AI Assistant Setup
Custom GPT / Claude Project:
- Role: "My personal assistant"
- Knowledge: resume, goals, preferences, style
- Tasks handled:
* Email draft in my voice
* Meeting prep (research attendees)
* Travel planning
* Gift suggestion
* Book/movie recommendation
* Learning path
Always refer to my goals, constraints, calendar."
⏰ Time Saving Math
Daily savings:
- Email: 30 min
- Meeting note: 20 min
- Research: 45 min
- Writing: 40 min
= ~2.25 hour/day
= 11 hour/week
= ~550 hour/year
Cost: $40/month
ROI: 10x+
💡 Power User Habits ⭐
- Daily standup with AI (goals, blockers)
- Weekly reflection prompt
- Monthly skill assessment
- Quarterly goal review
- Continuous prompt refinement
- AI use log (what worked, what didn't)
⚠️ Over-reliance Warning
- Critical thinking skill atrophy
- Privacy data leak risk
- Offline capability reduce
- Writing voice dilute
- Always keep human-in-loop for decision